General concept

Folderstructures should be as narrow as possible.possible and as deep as necessary, so you can find any file quickly.

Key takeaways

• Consistency
• Cloudstorage
• Redundancy
• Regular offline backup
• You provide shared element
• Set expiration on shared elements
• Account security - PW, MFA

Example structure

• 01 Workarea A
• 02 Workarea B
  • 01 Subarea B1
  • 02 Subarea B2
    • 221222 ProjectForB2
      • 221223 PresentationFileB2.pptx

WorkareafoldersWork area folders

Divide document types by folders for Pictures, Video, Documents, Music on the highest level.

Any folder inside these root folders are numbered in a decimal ascending way. Leading zeros are added to complete the begin of the folder name. The folder contains the following schema:

XX Projectname

As separator we are using blank characters.

Files and projects

To name the files and projects which belong to a specific working area. These elements are tied to the creation date of the file or folder. In this element you can then